Job Reference Number
(002-2026)
Salary Range
$53,000 - $70,000
About Us
At Ladysmith & District Credit Union (LDCU), we believe in fostering a community where innovation meets excellence. Our commitment to providing top-notch financial services is matched by our dedication to supporting our team members' growth and success. Join us and be part of a dynamic organization that values integrity, collaboration, and continuous improvement.
Position Overview
The Executive Assistant plays a key strategic role in supporting the CEO, coordinating closely with the Board of Directors, and contributing to the smooth functioning of the executive team. This position is ideal for someone who understands the dynamics of executive leadership, governance, and the credit union system - and who brings professionalism, discretion, and strong judgment to every interaction.
The Executive Assistant position focuses on high-level support, meeting preparation, governance coordination, and ensuring the CEO and Board are equipped with the information they need to lead effectively.
Key Responsibilities
Executive Support
- Provide strategic administrative support to the CEO, including preparing agendas, briefing notes, and meeting materials for internal and external meetings.
- Anticipate information needs and help the CEO stay organized, informed, and prepared for internal and external commitments.
- Maintain strict confidentiality and handle sensitive information with professionalism and discretion.
- Make meeting, travel and accommodation arrangements for the Chief Executive Officer as required.
Board & Governance Support
- Serve as the primary administrative liaison to the Board of Directors.
- Prepare and distribute Board and Committee meeting materials, ensuring accuracy, clarity, and timely delivery.
- Record high-quality minutes for Board and Committee meetings, capturing decisions, actions, and key discussions.
- Track and follow up on action items, including updating Committee dashboards and supporting governance processes.
- Support the CEO in maintaining compliance with governance policies and regulatory expectations.
Cross-Team Coordination
- Assist with internal communications, staff announcements, and coordination of executive-level initiatives.
- Build strong relationships across the organization to facilitate smooth information flow and alignment.
Meeting & Preparation Support
- Prepare agendas, briefing notes, and supporting documents for executive and Board-related meetings.
- Ensure meetings run smoothly by coordinating logistics, technology, and materials.
- Maintain organized records, files, and archives related to governance and executive operations.
Qualifications
- Significant experience providing senior-level administrative support, ideally to a CEO, executive team, or Board of Directors.
- Strong understanding of governance processes, including minute-taking, action-item tracking, and preparation of meeting materials.
- Familiarity with the Credit Union system or financial services environment is a strong asset.
- Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
- Excellent written communication skills, with the ability to prepare clear, concise, and accurate documentation.
- Strong organizational and time-management abilities, with a proven track record of managing multiple priorities.
- Proficiency with office productivity tools and comfort learning new systems and platforms.
- Post-secondary education in business administration, office administration, or a related field is an asset.
Personal Attributes
- Professional, composed, and able to represent the CEO and organization with integrity.
- Highly reliable and accountable, with a strong sense of ownership over tasks and outcomes.
- Detail-oriented and thorough, with a commitment to accuracy in documentation and record-keeping.
- Proactive and anticipatory — able to identify needs, gather information, and prepare materials without being asked.
- Strong interpersonal skills, with the ability to build trust and maintain positive working relationships across all levels of the organization.
- Discreet and tactful, especially when navigating sensitive information or complex situations.
- Adaptable and resourceful, able to adjust to shifting priorities while maintaining high standards.
- Values-driven and aligned with the cooperative principles and community-focused mission of the credit union.
Why Join Us?
- Dynamic Team: Be part of a supportive and energetic team that values collaboration and innovation.
- Professional Growth: Take advantage of opportunities for professional development and career advancement.
- Competitive Benefits: Enjoy a competitive salary and comprehensive employer funded benefits package including 12% employer RRSP contributions.
- Impactful Work: Make a real difference by contributing to the financial well-being of our community.
This is a permanent full-time position and will commence as soon as possible. If you are interested in this opportunity, please submit a covering letter and resume outlining your qualifications to careers@ldcu.ca.
