Annual General Meeting


We are very excited to host our very first hybrid Annual General Meeting this year! For the past 4 years we have held our Meeting virtually. This has proven to be very successful, with higher attendance and members happy with the information shared. In fact, last year’s AGM was attended by members from all across Vancouver Island, and parts of BC. The total number of members participating totaled 147 with another 6 guests joining in as well. While this type of meeting has been both positive and productive, we miss the personal connection with our members.

So what is a hybrid meeting? This type of meeting joins together members attending in person as well as those joining virtually. It gives LDCU an opportunity to reach the largest number of members possible.

As this is our first hybrid meeting, we ask that you carefully review the details outlined below in order to make your individual experience better. One important note: if you are attending the AGM in person, please DO NOT register here. If it is your intent to attend the meeting at the Multi-Purpose room at the High School, you will register at the door as has been our practice at previous in-person Annual General Meetings.

Always remember LDCU staff are here to assist you if you have any issues or questions regarding registering for the AGM. We can always be reached at 250-245-2247.

  • We have selected the Microsoft Teams digital platform for our AGM as it will allow members in attendance to vote using their computer or tablet, and the voting results will be displayed on the screen for everyone to view
  • Ensure you have the most recent version of Teams installed on your mobile device from the App Store or Google Play, or downloaded from the Teams site: https://www.microsoft.com/en-ca/microsoft-teams/download-app
  • Members who wish to participate (vote, pose questions, etc.) are required to register NO LATER than 4:00 pm (Pacific Time) on May 6th, 2024
  • Registration is by unique email address, therefore, once an email address has been used to register, it cannot be used again
  • Multiple individuals under a household using one registered email address will only count as a single member as part of the quorum and therefore, a single vote (a secondary registrant will be required to create their own email account and register separately)
Registration
Closed

How to Register

    • It is important for each participant to register for a unique meeting link as there will not be a generic meeting ID for this Teams session

    • Once you register, you will receive an email that states your registration request has been received and is pending approval according to Article 1.3 of the Credit Union's Rules

    • After your registration has been approved, you will receive an email notifying you of the approval. This email will contain your unique meeting link

    • Please do not share your unique meeting link publicly

    • Registration opens April 9th, 2024 and closes at 4:00 pm on May 6th, 2024. This registration period allows staff to verify membership information for voting privileges ahead of the AGM

    • Members who require a printed copy of the Annual Report are asked to send requests to info@ldcu.ca as soon as possible

    • Downloadable (digital) copies of the Annual Report and Financial Statements are available on our Corporate Reports page

    • Members are encouraged to pose questions prior to the AGM by:
      ▪ Emailing question(s) to info@ldcu.ca
      ▪ Phoning into our Contact Centre
      ▪ Staff will verify membership and record questions in order for them to be posed during the AGM

    • The Teams session enables verified Members in Good Standing to vote and pose questions during the AGM
      ▪ Teams technology provides the capability for verified members to communicate their question(s) within the session via messaging/text and/or by via a telephone queue that is managed by staff during the session

    • Members who are signed in for the entire meeting will receive a $75 gift certificate to support a local establishment, because LDCU is your Path to Prosperity!

AGM Agenda

Estimated Meeting Time: 1.5 hours

  1. Reading and Approval of the Minutes of the 78th AGM
  2. Business Arising out of the Minutes
  3. Director's Report
  4. Credit Committee Report
  5. CEO's Report
  6. Auditor's Report
  7. Election of Directors
  8. Remuneration of Directors
  9. Appointment of Auditors
  10. New or Unfinished Business
  11. Good and Welfare